Organizers

Privacy Policy

 

The Guangzhou Sourcing Fair (GSF) is a specialized international trade show jointly organized by Huanya Exhibition (Guangzhou) Co., Ltd. (Global Sources), Poly Jinhan Exhibition (Poly Exhibition), and Grandhub Exhibition Co., Ltd. (Grandhub) (collectively referred to as "we" or the "organizers"). We place a high priority on the security of your personal information and have established the "Guangzhou Sourcing Fair Privacy Policy" (referred to as the "Privacy Policy") to outline how we collect, store, use, process, transmit, provide, disclose, and delete your personal information (referred to as "personal information processing").

 

We encourage you to carefully read this Privacy Policy and fully understand its terms. Key provisions regarding your personal information rights are highlighted in bold for your attention. By using or continuing to use the GSF website, you agree to our processing of your information in accordance with this Privacy Policy. 

 

Please note that we periodically review our policies, and as a result, related measures may change. We kindly ask that you regularly visit this page to stay informed about the latest version of our Privacy Policy. After reading this policy, if you have any questions regarding the Privacy Policy or related matters, please contact us using the methods outlined in Section 10.

 

1. How we collect and use your personal information

(1) How we collect and use your personal information

The table below outlines the purposes, methods, and types of personal information we collect and use. If you choose not to provide this personal information, you can still browse our website. However, you will not be able to register for show visits, book trade show booths, or access other services we offer.

 

Purpose of Processing	Collection Method	Types of Personal Information
- Registering buyer/exhibitor information, and creating buyer/exhibitor badges; - Identity verification for entry to the current show (conducted by Beijing Kunlun Yifa Technology Development Co., Ltd. on our behalf), as well as identity verification for future shows; - Contacting you to understand your visit/exhibition plans, expectations, and experiences, and to solicit your feedback or suggestions on GSF; - Sending you information about the current show, promotional materials for future events, marketing materials, product promotions, and market updates; - Data analysis, improving GSF services, and enhancing the user experience for visitors and exhibitors.	Submitted by you when filling out registration forms or booth application	Name, ID number, ID photo, facial image, phone number, email address, social media account, company name, job title
- Data analysis, improving GSF services, and enhancing the user experience for visitors and exhibitors.	Automatically collected when you browse the GSF website or submit forms.	IP address, device information, device identifiers, browsing history

 

In the communications, promotions, and marketing materials we send to you, there may be information about promotions for products or services we offer, as well as those offered by third parties (typically our advertisers). For example, you may occasionally receive invitations to participate in surveys or try new products and services, or emails containing our magazines, articles, and reviews, which may include third-party advertisements.

 

You have the right to choose whether to accept the emails, surveys, or other forms of marketing information we send. If you do not wish to receive marketing information from us, whether it pertains to our products or services or those of third parties, you can unsubscribe through various channels. For example, every email we send includes an "unsubscribe" button or other means for you to opt out. You can also inform us at any time via email at wufan@jinhanfair.com about your preferences regarding receiving marketing information from us.

 

2. Third-party service providers collecting your personal information

You may notice that certain services on our website are supported or provided by third-party content or technical service providers. We enter into contracts with these third-party providers to integrate resources and offer you better services. To fully utilize these services, you may sometimes be required to provide them directly with the personal information they request. In such cases, please carefully review the third party's privacy policy before proceeding.

 

3. How we share and disclose your personal information

(1) Sharing

Currently, we do not share your personal information with other personal information processors. In the future, to assist you in connecting with buyers or recommending suppliers, we may provide your name, company, job title, nationality, email, phone number, or other agreed-upon information to buyers or suppliers after informing you of the recipient's identity and obtaining your consent.

(2) Transfer

We will not transfer your personal information to any company, organization, or individual, except in the following cases:

a. Transfer with explicit consent: We may transfer your personal information to other parties after obtaining your explicit consent;

b. In the event of a merger, acquisition, or bankruptcy liquidation, personal information may be transferred. In such cases, we will require the new holder of your personal information to continue to be bound by this Privacy Policy. If there are any changes to the methods of collecting or processing personal information as outlined in this Privacy Policy, the new company or organization will seek your consent again.

(3) Public disclosure

We will only disclose your personal information under the following circumstances:

a. After obtaining your separate consent;

b. Disclosure required by law: We may disclose your personal information if required by law, legal proceedings, litigation, or government authorities;

c When it is necessary to publicly announce violations or fraudulent activities.

Special Note: For any public disclosure of your personal information, we will carefully review its legitimacy, reasonableness, and legality upon receiving the request and will implement the strictest personal information security measures during and after the disclosure.

(4) Exceptions

You acknowledge and agree that in the following situations, sharing, transferring, or publicly disclosing your personal information does not require prior authorization or consent:

a. When it is directly related to national security or defense;

b. When it is directly related to public safety, public health, or significant public interests;

c. When it is directly related to criminal investigations, prosecutions, trials, or execution of judgments;

d. When it is necessary to protect the life, property, or other significant legal rights of the individual or others, but obtaining consent is difficult;

e. When the personal information is voluntarily disclosed by the individual to the public;

f. When the personal information is collected from legally disclosed sources, such as legitimate news reports or government information disclosures;

g. When the personal information is anonymized in accordance with legal requirements, making it impossible for the recipient to re-identify the individual or restore the data, in which case sharing, transferring, or publicly disclosing such data does not require prior notification or consent.

 

4. How we store and protect your personal information

(1) Storage of personal information

Your personal information is stored on servers located within China. We will retain your personal information for as long as reasonably necessary. When your personal information is no longer needed, we will ensure it is deleted or anonymized.

 

Please note that after the show, if you wish to delete your ID number, ID photo, or facial image used for identity verification, please contact us using the methods outlined in Section 10 of this Privacy Policy. You will need to resubmit your ID and photo information when attending future shows.

 

In certain cases, we may retain your personal information for a longer period, such as when required by law, regulation, tax, or accounting obligations, or if there are complaints, disputes, or potential litigation related to your personal information or transactions. Under normal circumstances, this period will not exceed 7 years from the date of your last participation.

 

(2) Protection of personal information

a. We use industry-standard security measures to protect the personal information you provide, preventing unauthorized access, disclosure, use, or alteration, and ensuring data integrity and security. We employ various security measures to maintain a reasonable level of information security.

b. We have established specialized management systems, processes, and organizations to ensure the security of your information.

c. We take reasonable and feasible measures to avoid collecting unnecessary personal information. We will only retain your personal information for as long as necessary to achieve the purposes outlined in this policy, unless an extended retention period is required or permitted by law.

d. While the internet is not 100% secure, we strive to ensure the security of any information you send to us. If our physical, technical, or administrative safeguards are compromised, leading to unauthorized access, disclosure, alteration, or destruction of your information, and resulting in harm to your legal rights, we will bear the corresponding legal responsibility.

e. In the event of a personal information security incident, we will promptly notify you in accordance with legal requirements, providing details of the incident, risks, consequences, remedial actions taken, actions you can take to mitigate risks, and recommendations for self-protection. We will inform you via phone, SMS, instant messaging, email, push notifications, or announcements. If it is difficult to notify each individual, we will issue a public notice in a reasonable and effective manner.

f. We will also report the handling of personal information security incidents to regulatory authorities as required.

 

5. How you can exercise your personal information rights

(1) Right to access, copy, correct, or supplement your information

You can access, copy, correct, or supplement your personal information through the following website: https://www.sourcingfairs.com/visitor/login.html.

If you are unable to access, correct, or supplement your information through the above method, you can contact us via email or client service hotline.

 

(2) Right to delete your personal information

In the following situations, you can delete your personal information yourself or request its deletion by contacting us via email or client service hotline:

a. If our processing of your personal information violates laws or regulations;

b. If we collect or use your personal information without your consent;

c. If our processing of your personal information violates our agreement with you;

d. If you no longer use our products or services, or if you deactivate your account;

e. If we no longer provide you with products or services.

Upon receiving your deletion request, we will process it within 30 days and provide you with feedback (except for data that must be retained under legal requirements). After deleting your information from our services, we may not immediately remove it from our backup systems but will do so during the next backup update.

 

(3) Right to deactivate your account

If you wish to deactivate your account, you can contact our client service via email or client service hotline. After you deactivate your account, we will cease providing you with products or services and, in accordance with applicable laws, delete or anonymize your personal information.

 

(4) Right to restrict or withdraw consent for processing your personal information

You can request that we restrict the processing of your personal information or withdraw your consent by contacting us via email or client service hotline. After you withdraw your consent, we will no longer process the relevant personal information. However, you acknowledge and agree that the withdrawal of consent does not affect the processing of your personal information that occurred prior to the withdrawal.

 

6. How we protect minors' personal information

Please note that our information services and activities are intended for adults. If we discover that we have collected personal information from a minor without verifiable parental consent, we will take steps to delete the data as soon as possible.

 

7. How we use cookies and similar technologies

Cookies are data stored on your local device (usually encrypted). Cookies allow websites to remember certain information about users, making browsing more convenient. For example, we may use cookies to count website visits on an anonymous basis, track how many times you have visited our website, record the sections of the website you are interested in, or track your experiences with activities on our website. In such cases, we may combine your personal information with cookies.

When you use our products and/or services, we may use cookies and similar technologies to collect certain personal information, including your login information. The collection of such information through cookies and similar technologies is necessary for your use of our products and/or services, simplifies repetitive steps (such as registration and login), protects your information and account security, and enhances our products and services.

If you refuse to allow us to use cookies and similar technologies to collect and use your information, you can manage, partially or fully reject, or delete cookies and/or similar technologies through your browser settings (if your browser supports these functions). This will prevent us from fully or partially tracking your personal information. For detailed instructions on how to change your browser settings, please refer to the relevant settings page of your browser.

You understand and acknowledge that some of our products/services can only be implemented through the use of cookies or similar technologies. If you refuse to use or delete them, you may not be able to use our related products and/or services normally or enjoy the best experience, and it may also affect the protection of your information and account security.

 

8. How this privacy policy is updated

To provide you with better services, we will update the terms of this Privacy Policy in accordance with product updates and legal requirements. Such updates will form part of this Privacy Policy. We will not reduce your rights under this Privacy Policy without your explicit consent. If the updates result in a substantial reduction or significant change to your rights under this Privacy Policy, we will notify you through prominent notices, push notifications, or other means before the updated policy takes effect. Your continued use of our services after the update constitutes your acceptance of the revised Privacy Policy.

 

9. Dispute resolution

The interpretation and dispute resolution of this Privacy Policy shall be governed by the laws of mainland China. Any disputes arising from this Privacy Policy or our handling of your personal information shall be submitted to the people's court in the location of the organizers.

If you believe that our processing of your personal information has infringed your legal rights, you may also choose to report the matter to relevant government authorities.

The headings in this Privacy Policy are for convenience and readability only and do not affect the meaning or interpretation of any provisions.

 

10. Contact information

If you have any questions about this Privacy Policy or wish to file a complaint or report regarding the security of your personal information, you can contact us via email at wufan@jinhanfair.com or by phone at (8620) 8930 8925. We will generally respond within 30 days.

For other matters, you can contact us through the following channels:

 

Name	Contact Information	Address
Huanya Exhibition (Guangzhou) Co., Ltd.	(86755) 8282 7013	45th Floor, Shenzhen Media Group (SZMG) Tower, 9 Pengcheng 1st Road, Futian District, Shenzhen, Guangdong
Poly Jinhan Exhibition	(8620) 8930 8925	11th Floor, Tower F, Poly World Trade Center, 1028 Xingang East Road, Haizhu District, Guangzhou
Grandhub Exhibition Co., Ltd.	(8620) 6631 9609	3rd Floor, Building A2, Pazhou Digital Technology Industrial Park, 2846 Xingang East Road, Haizhu District, Guangzhou